Incorporate a Business in Vaughan

Incorporate your Vaughan business in Ontario or federally, with a CPA reviewing the share structure for tax and future holding companies. Packages from $499.

  • Ontario (OBCA) or federal (CBCA) incorporation, named or numbered
  • Flat fee from $499 + government fees and HST, agreed before we start
  • Reviewed by a CPA with your tax in mind, not just the paperwork
  • CRA business number plus corporate tax (RC), payroll (RP) and GST/HST (RT) accounts
  • Online across Canada, or in person by appointment in Etobicoke and Mississauga

Incorporating a business in Vaughan

Vaughan owners often think a step ahead when they incorporate. A contractor wants the operating company set up so a holding company can be added once profits build up. A family business wants a second generation to own growth shares. A builder plans a separate company for each project or for the yard. Getting the first corporation’s share classes right is what makes those later steps cheap rather than a costly reorganization.

I’m Wajahat Ajmal, CPA, FCCA. T-Ledgers is a CPA-led accounting firm practising since 2020. We incorporate businesses in Woodbridge, Concord, Maple, Kleinburg and Thornhill by phone, video and email, and our closest office is in Etobicoke at 102-89 Skyway Ave.

Vaughan businesses we incorporate most often: renovation, paving and landscaping contractors, distributors and manufacturers, restaurants and banquet businesses, and owners planning a holding company later.

What our incorporation service includes

  • Articles filed in Ontario or federally, named or numbered (a named Ontario company needs an Ontario NUANS report, +$25; a federal word name is searched inside Corporations Canada’s Online Filing Centre, with no separate NUANS report)
  • Ontario initial return for federal corporations included
  • CRA business number and tax accounts opened

Share structure and the full process are on our main incorporation services page.

Vaughan rules to check when you incorporate

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Local ruleWhat changes when you incorporateOfficial source
Registered officeMust be a street address in Ontario where records are kept; if your yard or warehouse is leased, using it as the registered office keeps your home address off the public registry.Ontario Business Corporations Act
City of Vaughan contractor licencesUnder By-law 122-2022, renovators, fence installers, pavers, landscapers, pool installers and snowplow contractors need a City licence. We check whether it must be reissued to the company.Vaughan contractor licensing
Land transfer tax on property moved into the companyUsually payable even with a section 85 rollover.Ontario land transfer tax

Law: Municipal Act, 2001 s.151(1) (business licensing); Land Transfer Tax Act s.2(1) (Ontario land transfer tax).

A typical Vaughan incorporation

An illustrative example (not a client story). A Vaughan landscaping business run as a sole proprietorship is winning larger commercial contracts. We incorporate an Ontario company with separate voting and non-voting share classes, so a holding company or family members can come in later without a reorganization. The business number and GST/HST account are set up, the City contractor licence is checked for the new company, and the trucks and equipment move in under a section 85 election, quoted separately.

Getting set up in Vaughan. Many Vaughan founders set up an operating company and a holding company together, especially in construction. We plan the shares so dividends can flow to the holding company. The Vaughan Business and Entrepreneurship Centre at City Hall offers free business advice, and its Vaughan Starter Company Plus program may provide training and a grant.

Incorporation pricing in Vaughan

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PackagePrice (+ HST/GST)
Incorporation only✓$499 + government fees
Incorporation + minute book and legal documents✓$999 + government fees
Annual minute book maintenance✓$500 per year, Ontario annual return included
Other provinces, section 85 rollovers, holding companies, professional corporationsQuoted separately

Government fees are passed through at cost: $300 to incorporate in Ontario or $200 online federally, as published on October 13, 2026 (see Ontario fees and Corporations Canada fees).

Ontario or federal?

Ontario and federal corporations are taxed the same; we usually recommend Ontario for a business selling mainly in Ontario. A qualifying corporation pays 11.2% combined on its first $500,000 of active business income (9% federal plus 2.2% Ontario from July 1, 2026).

Law: Ontario Business Corporations Act s.4 (articles of incorporation); Ontario Business Corporations Act s.14 (registered office in Ontario); Canada Business Corporations Act s.105(3) (resident directors); Corporations Information Act s.3.1 (annual return); Income Tax Act s.85(1) (rollover of assets to a corporation).

Our closest office is in Etobicoke (102-89 Skyway Ave), with a second office in Mississauga; meetings are by appointment.

Reviewed by Wajahat Ajmal, CPA, FCCA. Last updated: October 15, 2026. Official sources checked October 2026.

Incorporating in Vaughan: FAQs

Before, if you can. A contract signed in the corporation’s name keeps that revenue in the company from day one, instead of moving it across later.

Rarely on day one, because it adds a second T2 and minute book. We set up the operating company’s shares so a holding company can be added later; holdco setup is quoted separately.

$499 for incorporation only or $999 with full legal documents, plus HST/GST and government fees. Section 85 rollovers, holding companies and professional corporations are quoted separately.

Check with the City for your licence type. We flag it when the corporation is set up and add the renewal to its calendar.

Yes, by appointment at our Etobicoke or Mississauga office. Most incorporations are done online.

Often it makes sense to set both up together, so surplus profits can move to the holding company as tax-free intercorporate dividends in most cases. We review your plans on the first call and quote the holding company separately.

Ready to get started?

Online across Canada, or in person by appointment in Etobicoke and Mississauga.