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PricingService areasAll services →Accounting for Ontario Non-Profits and Registered Charities
T3010 and T1044 returns, GST/HST rebates, restricted funds and donation receipts, handled by a CPA-led accounting firm so your treasurer and board can trust the numbers.
24/7 receptionist, a real person answers.
- Every return is reviewed by a CPA
- No surprise bills
- Reply within one business day
- 24/7 receptionist: a real person answers
- QuickBooks Online, Xero and Dext
- Rated 5.0 stars from 29 Google reviews (read our reviews)
T-Ledgers is a CPA-led accounting firm working with Ontario registered charities, non-profit organizations, community and cultural groups, religious organizations, sports clubs, associations and foundations. Wajahat Ajmal, CPA, FCCA, has been practising since 2020. We keep fund-based books, file CRA information returns and GST/HST rebates, and support your treasurer and board, and every return is reviewed by a CPA.
Non-profit and charity issues we handle
Rules, rates and thresholds change. We confirm the current figure for your situation on the call before relying on it.
Charity or non-profit organization?
A registered charity and a non-profit organization (NPO) are taxed differently. Charities are registered with the CRA, can issue donation receipts and must meet ongoing rules. NPOs are generally exempt from income tax if they’re organized and operated exclusively for non-profit purposes and no income is available to members, but they can’t issue donation receipts.
Law: Income Tax Act s.149(1)(l) (non-profit organizations); Income Tax Act s.149.1 (registered charities and disbursement quota).
T3010 for registered charities
Every registered charity must file the T3010 Registered Charity Information Return within six months of its fiscal year-end. Late or missing returns can lead to revocation of charitable status.
T1044 and T2 for non-profit organizations
A non-profit organization generally has to file the T1044 if it received more than $10,000 in taxable dividends, interest, rentals or royalties, had total assets over $200,000 at the end of the preceding fiscal period, or had to file one for a previous period. Incorporated NPOs generally also file a T2.
Law: Income Tax Act s.149(12) (NPO information return, T1044); Income Tax Act s.150(1)(a) (corporate return deadline).
GST/HST public service bodies' rebate
Charities and qualifying non-profits can usually recover part of the GST/HST they pay through the public service bodies’ rebate: 50% of the federal part and, in Ontario, 82% of the provincial part. NPOs generally qualify only if at least 40% of their funding comes from government. Rebates can be claimed for up to four years back, so many organizations have money waiting.
GST/HST registration and the net tax calculation for charities
Many charity supplies are exempt, and a charity is a small supplier if its gross revenue was $250,000 or less in either of its last two fiscal years, or its taxable supplies were $50,000 or less. Registered charities generally use a special net tax calculation.
Law: Excise Tax Act Schedule V, Part V.1 and Part VI (exempt supplies by charities and public sector bodies); Excise Tax Act s.148(1) (small supplier, $30,000); Excise Tax Act s.240(1) (registration).
Donation receipts and the disbursement quota
Official donation receipts must include specific information, and records must support every receipt issued. Charities must meet a disbursement quota, currently 3.5% of property not used in charitable activities, and 5% on the portion over $1 million.
Law: Income Tax Act s.149.1 (registered charities and disbursement quota); Income Tax Act s.230(2) (charity records and receipts).
ONCA, audits and restricted funds
Ontario not-for-profit corporations are governed by the Not-for-Profit Corporations Act, 2010 (ONCA), which sets audit or review engagement thresholds. T-Ledgers doesn’t perform audits or review engagements itself, but we provide them through a partner firm and keep your books audit-ready. Restricted grants need to be tracked by fund.
Payroll and staff
Charities and non-profits with staff remit CPP, EI and income tax like any employer, and file T4s. Registered charities are generally exempt from Ontario Employer Health Tax on the first part of their payroll. We set up payroll so funders’ rules and CRA rules both line up.
Law: Income Tax Act s.153(1) (source deductions); Employer Health Tax Act s.2.1(2) ($1,000,000 exemption for 2020 to 2028).
Records and CRA reviews
Charities must keep records at an address in Canada, including duplicate donation receipts, for set periods. We keep your file organized so a CRA review, a funder audit or a board question is easy to answer.
Law: Income Tax Act s.230(2) (charity records and receipts); Income Tax Act s.230(1) and 230(4) (books and records, six years).
Who we work with
- Registered charities and foundations
- Non-profit organizations and associations
- Community, cultural and religious organizations
- Sports clubs and recreation groups
- Volunteer-run organizations with a treasurer
- Grant-funded programs
Services for non-profits and charities
- Monthly bookkeeping with fund and grant tracking, from $500/month (Scale); quarterly bookkeeping from $350/month (Growth). Bookkeeping Reviews of complex books start from $450 (see bookkeeping).
- Bookkeeping Review, $195/month or $295/quarter. For volunteer treasurers who keep the books.
- Catch-up bookkeeping, from $1,800 per year. For organizations behind on filings (see catch-up bookkeeping).
- GST/HST returns, $150 per return. Public service bodies' rebate claims quoted after a free call.
- T3010, T1044 and T2 returns. Quoted after a free call (see corporate tax).
- Personal tax returns for directors and staff: simple returns from $110 + HST/GST, with your final price confirmed after a free call (see personal tax).
- Payroll for staff. Quoted after a free call (see payroll services).
- Virtual CFO, from $2,500/month. Budgets, funder reporting and board presentations for larger organizations (see Virtual CFO).
Prices are + HST/GST. Anything without a listed price is quoted after a free call, and you get the price in writing before any work starts.
How we work with charities and non-profits
- Free call. We ask about your status, funding, restricted grants, staff and filing history.
- Written price. You get the scope and price in writing before any work starts.
- Setup. Fund and grant classes in QuickBooks Online or Xero, with Dext for receipts.
- Monthly rhythm. Books closed monthly, grant reports and board-ready statements.
- Year-end. T3010 or T1044 and T2, rebates claimed, all reviewed by a CPA.
Why non-profits and charities choose T-Ledgers
- We speak treasurer. T3010, T1044, rebates and restricted funds are part of our normal work, explained in plain language for your board.
- CPA-led, start to finish. T-Ledgers was founded by Wajahat Ajmal, CPA, FCCA. Every return is reviewed by a CPA before it's filed.
- No surprise bills. You get the scope and the price in writing before we start. If the work changes, we agree the new price with you first.
- Price matching, agreed up front. Have a comparable written quote? Bring it to us before you sign your proposal. We can only match a price when it's agreed before the proposal is signed.
- Fast, human answers. We reply within one business day, and our 24/7 receptionist means a real person answers when you call 866-254-5368.
- In person or online. Meet us in person, by appointment only, at our Etobicoke office (102-89 Skyway Ave, Etobicoke, ON M9W 6R4) or our Mississauga office (100 Matheson Blvd E #204, Mississauga, ON L4Z 3P8), or work with us entirely online.
- Your software, set up properly. We work in QuickBooks Online and Xero, and use Dext so receipts go in with a photo.
Meet your CPA
Wajahat Ajmal, CPA, FCCA, Founder, T-Ledgers Accounting. Verify my CPA Ontario membership.
I started my career as an audit associate at KPMG. Since then I’ve worked as an independent contractor for a tax filing company, preparing returns and handling client questions. I hold a BSc in Applied Accounting from Oxford Brookes University and an MSc in Professional Accountancy from University College London. I’m a Chartered Professional Accountant in Ontario and a Fellow of the ACCA. I started taking on my own clients in 2020 and founded T-Ledgers in 2023.
Every return the firm files is reviewed by a CPA. You can read more about the firm on our About page.
What our clients say
Read more on our client reviews page.
DIY vs a generalist firm vs T-Ledgers
← Swipe to compare →
| DIY | Generalist firm | T-Ledgers BEST VALUE | |
|---|---|---|---|
| T3010 and T1044 filings | Easy to miss a deadline | Varies | ✓Filed on time every year |
| Public service bodies' rebate | Often unclaimed | Varies | ✓Checked and claimed, including back years |
| Restricted funds and grants | One big bank balance | Varies | ✓Tracked by fund and grant |
| Who checks the return before it's filed | You do | Depends on the firm and who's assigned | ✓Every return is reviewed by a CPA |
| How you're billed | Software fees plus your own time | Often hourly; the final bill can vary | ✓Scope and price in writing up front. No surprise bills |
| Getting an answer | Search online or wait on CRA phone lines | Varies by firm | ✓Reply within one business day; 24/7 receptionist, a real person answers |
| Software | Whatever you set up yourself | May ask you to switch to their system | ✓QuickBooks Online, Xero and Dext |
| Meeting face to face | Not applicable | Varies | ✓In person by appointment in Etobicoke or Mississauga, or fully online |
| Price matching | Not applicable | Rare | ✓Available if agreed before you sign your proposal |
Frequently asked questions: Non-profits & Charities
A registered charity can issue donation receipts and files the T3010. A non-profit organization is generally tax-exempt but can’t issue receipts, and may have to file a T1044.
Within six months of the charity’s fiscal year-end.
If it had more than $10,000 of investment-type income, more than $200,000 in assets or filed one before.
Generally yes, in addition to any T1044.
Charities and qualifying non-profits can usually claim the public service bodies’ rebate: 50% of the federal part and 82% of Ontario’s part.
Generally up to four years.
Only if it’s not a small supplier. Charities use special thresholds.
Many charity supplies are exempt, but some sales are taxable. We review each revenue stream.
Specific information set by the CRA. We review your template.
The minimum a charity must spend each year, currently 3.5% of property not used in charitable activities, and 5% on the portion over $1 million.
Tracking restricted grants and donations separately so they’re spent only as the funder intended.
It depends on your revenue and your members’ choices under ONCA. We provide audits and reviews through a partner firm.
Yes. Source deductions, remittances and T4s apply to charities and non-profits too.
Registered charities are generally exempt on the first part of their payroll.
Generally six years, and longer for some charity records.
Yes. The Bookkeeping Review suits treasurers who keep the books, with a CPA-led check on a schedule.
Monthly bookkeeping starts from $500/month (quarterly bookkeeping from $350/month), the Bookkeeping Review is $195/month or $295/quarter (from $450 per review for complex books), catch-up from $1,800 per year and GST/HST returns are $150 per return. T3010, T1044 and T2 returns, rebate claims and payroll are quoted after a free call. Personal tax returns for directors and staff: simple returns from $110 + HST/GST, with your final price confirmed after a free call. Prices are + HST/GST. You get the price in writing before any work starts.
Yes. We rebuild the books and file overdue returns in the right order.
Yes. Many of our non-profit clients are volunteer-run.
Yes, by appointment at our Etobicoke or Mississauga office, or we can work entirely online.
Give your treasurer a break
Book a free call about your filings, rebates or funds. We reply within one business day; call 866-254-5368 and a real person answers 24/7.
Reviewed by Wajahat Ajmal, CPA, FCCA. Updated October 15, 2026.
Related services: Bookkeeping · Catch-up bookkeeping · Corporate taxes · Personal tax · Payroll · Virtual CFO · Contact us
Rates and thresholds change, so we link to the official sources for current figures.