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PricingService areasAll services →Accounting and Tax for Ontario Freight Brokers and Truck Dispatch Businesses
Carrier payables, cross-border HST, US-dollar loads and thin margins handled by a CPA-led accounting firm that knows the freight business.
24/7 receptionist, a real person answers.
- Every return is reviewed by a CPA
- No surprise bills
- Reply within one business day
- 24/7 receptionist: a real person answers
- QuickBooks Online, Xero and Dext
- Rated 5.0 stars from 29 Google reviews (read our reviews)
T-Ledgers is a CPA-led accounting firm working with Ontario freight brokers, truck dispatch services and small logistics companies, many of them in the Mississauga, Brampton and Peel corridor. Wajahat Ajmal, CPA, FCCA, has been practising since 2020. We handle bookkeeping, HST, payroll and corporate and personal tax, and every return is reviewed by a CPA.
Brokers move a lot of money for a small margin. Shipper receivables, carrier payables, quick-pay fees, factoring, US-dollar loads and different HST treatment depending on the route all need to be recorded load by load.
Freight tax and bookkeeping issues we handle
Rules, rates and thresholds change. We confirm the current figure for your situation on the call before relying on it.
Load-level bookkeeping
We record each load’s shipper invoice and carrier cost together, so you can see the margin on every load, lane and customer, and spot the ones that lose money.
Broker or carrier? How revenue is recorded
Whether you act as the principal on a freight service or as an agent arranging it changes how revenue is recorded and how HST works. We review your contracts and set up the books to match.
Law: Income Tax Act s.9(1) (business income); Excise Tax Act s.165 (GST/HST imposed); Excise Tax Act s.177 (supplies made by agents); GST/HST Policy Statement P-182R (agency).
HST on domestic and cross-border freight
Freight transportation that’s part of a continuous journey to or from Canada can be zero-rated, while domestic freight is generally taxable based on where it’s delivered. Dispatch services to non-resident carriers can also be zero-rated in some cases. We check the treatment by lane and customer.
Law: Excise Tax Act Schedule VI, Part VII (zero-rated international freight transportation); Excise Tax Act Schedule VI, Part V, s.7 (services supplied to non-residents); Excise Tax Act s.165 (GST/HST imposed).
US-dollar loads and exchange
Loads billed and paid in US dollars have to be reported in Canadian dollars. We record exchange gains and losses properly and reconcile your US-dollar accounts.
Factoring, quick-pay and bad debts
Factoring fees and quick-pay discounts are costs of doing business and are recorded separately. If a shipper doesn’t pay, a bad debt can be deducted once it’s established as uncollectible.
Dispatchers: contractors or employees?
Many dispatchers are paid per load or as a percentage. Whether they’re employees or contractors depends on the working relationship, and it changes your payroll obligations.
Key rules at a glance
← Swipe to compare →
| Rule | What it means for you | Law |
|---|---|---|
| Zero-rated international freight | Continuous-journey cross-border freight can be zero-rated | Excise Tax Act Schedule VI, Part VII (zero-rated international freight transportation) |
| Services to non-residents | Some services to non-resident carriers can be zero-rated | Excise Tax Act Schedule VI, Part V, s.7 (services supplied to non-residents) |
| Canadian currency | Report US-dollar amounts in Canadian dollars | Income Tax Act s.261(2) (Canadian currency) |
| Bad debts | Deduct uncollectible receivables | Income Tax Act s.20(1)(p) (bad debts) |
| Source deductions | Payroll for employee dispatchers | Income Tax Act s.153(1) (source deductions) |
| Books and records | Keep records for six years | Income Tax Act s.230(1) and 230(4) (books and records, six years) |
Who we work with
- Freight brokerage companies
- Truck dispatch services
- Agents working under a larger brokerage
- Small logistics and 3PL companies
- Brokers with US-dollar customers
- Owner-operators adding a brokerage side
T-Ledgers services for freight businesses
- Load and lane profitability reporting. Margin by load, lane and customer, monthly.
- Monthly bookkeeping. From $500/month (Scale), with books closed by the 10th; quarterly bookkeeping from $350/month (Growth). Your fixed fee is confirmed after a free call (see bookkeeping).
- Catch-up bookkeeping, from $1,800 per year. We rebuild past years and file what’s overdue (see catch-up bookkeeping).
- Bookkeeping Review, $195/month or $295/quarter. For owners who keep their own books.
- GST/HST returns, $150 per return. (see GST/HST services).
- Payroll. Quoted after a free call (see payroll services).
- Corporate (T2) and personal (T1) tax. Corporate returns quoted after a free call; personal tax returns from $110 + HST/GST, with your final price confirmed after a free call. Owner T1s can be prepared alongside the T2 (see corporate tax and personal tax).
- Virtual CFO, from $2,500/month. Cash flow, margins and growth decisions (see Virtual CFO).
Prices are + HST/GST. Anything without a listed price is quoted after a free call, and you get the price in writing before any work starts.
How we work with freight businesses
- Free call. We ask about your load volume, TMS, customers, carriers and currencies.
- Written price. Scope and price in writing before any work starts.
- Setup. TMS exports, US-dollar accounts, HST codes by lane and carrier payables set up.
- Monthly rhythm. Books closed monthly, HST filed on time and margins reported by lane.
- Year-end. Exchange, bad debts, T2 and T1, all reviewed by a CPA.
Why freight businesses choose T-Ledgers
- We speak freight. Load margins, quick-pay, factoring, US-dollar settlements and cross-border HST are part of our normal conversation.
- CPA-led, start to finish. T-Ledgers was founded by Wajahat Ajmal, CPA, FCCA. Every return is reviewed by a CPA before it's filed.
- No surprise bills. You get the scope and the price in writing before we start. If the work changes, we agree the new price with you first.
- Price matching, agreed up front. Have a comparable written quote? Bring it to us before you sign your proposal. We can only match a price when it's agreed before the proposal is signed.
- Fast, human answers. We reply within one business day, and our 24/7 receptionist means a real person answers when you call 866-254-5368.
- In person or online. Meet us in person, by appointment only, at our Etobicoke office (102-89 Skyway Ave, Etobicoke, ON M9W 6R4) or our Mississauga office (100 Matheson Blvd E #204, Mississauga, ON L4Z 3P8), or work with us entirely online.
- Your software, set up properly. We work in QuickBooks Online and Xero, and use Dext so receipts go in with a photo.
Meet your CPA
Wajahat Ajmal, CPA, FCCA, Founder, T-Ledgers Accounting. Verify my CPA Ontario membership.
I started my career as an audit associate at KPMG. Since then I’ve worked as an independent contractor for a tax filing company, preparing returns and handling client questions. I hold a BSc in Applied Accounting from Oxford Brookes University and an MSc in Professional Accountancy from University College London. I’m a Chartered Professional Accountant in Ontario and a Fellow of the ACCA. I started taking on my own clients in 2020 and founded T-Ledgers in 2023.
Every return the firm files is reviewed by a CPA. You can read more about the firm on our About page.
What our clients say
Read more on our client reviews page.
DIY vs a generalist firm vs T-Ledgers
← Swipe to compare →
| DIY | Generalist firm | T-Ledgers BEST VALUE | |
|---|---|---|---|
| HST on cross-border loads | Charged on everything or nothing | May treat all freight the same | ✓Checked by lane and customer |
| Load margins | Known only in total | Year-end only | ✓Margin by load, lane and customer |
| US-dollar loads | Converted at one rate | Often lumped together | ✓Reconciled with exchange gains and losses |
| Who checks the return before it's filed | You do | Depends on the firm and who's assigned | ✓Every return is reviewed by a CPA |
| How you're billed | Software fees plus your own time | Often hourly; the final bill can vary | ✓Scope and price in writing up front. No surprise bills |
| Getting an answer | Search online or wait on CRA phone lines | Varies by firm | ✓Reply within one business day; 24/7 receptionist, a real person answers |
| Software | Whatever you set up yourself | May ask you to switch to their system | ✓QuickBooks Online, Xero and Dext |
| Meeting face to face | Not applicable | Varies | ✓In person by appointment in Etobicoke or Mississauga, or fully online |
| Price matching | Not applicable | Rare | ✓Available if agreed before you sign your proposal |
Frequently asked questions: Freight
Freight that’s part of a continuous journey into or out of Canada can be zero-rated. Domestic freight is generally taxable. We check each lane.
Some services supplied to non-residents can be zero-rated, depending on the facts. We review your contracts.
If carriers charge you HST and you’re registered, you can generally claim input tax credits.
It depends on whether you act as principal or agent. We review your contracts and set it up correctly.
Yes. Load-level bookkeeping gives margin by load, lane and customer.
We keep US-dollar accounts, convert to Canadian dollars and record exchange gains and losses.
Yes, as business costs, recorded separately from freight costs.
Once the debt is established as uncollectible, it can generally be deducted as a bad debt.
Yes. Our Virtual CFO service tracks receivables and payables so you can plan quick-pay and factoring.
It depends on the working relationship. We look at the facts and set up payroll if needed.
Most brokers incorporate because of liability and the volume of money moving through. We review it with you.
Yes. See our trucking page for carrier and owner-operator services.
GST/HST returns are $150 per return, catch-up bookkeeping starts from $1,800 per year, the Bookkeeping Review is $195/month or $295/quarter (from $450 per review for complex books). Payroll and corporate (T2) returns are quoted after a free call. Personal tax returns from $110 + HST/GST, with your final price confirmed after a free call. Prices are + HST/GST. You get the price in writing before any work starts.
Yes, if you have a comparable written quote and bring it to us before you sign your proposal. We can only match a price when it’s agreed before the proposal is signed.
Yes. Snap receipts with Dext, share documents through our client portal and talk by phone or video. You can also meet us in Etobicoke or Mississauga by appointment.
Book a free call through our contact page or call 866-254-5368. We reply within one business day.
Know your margin on every load
Book a free call to talk about HST, US dollars and lane profitability. We reply within one business day, and a real person answers 24/7 at 866-254-5368.
Reviewed by Wajahat Ajmal, CPA, FCCA. Updated October 15, 2026.
Related services: Bookkeeping · Catch-up bookkeeping · Corporate taxes · Personal tax · Payroll · Virtual CFO · Contact us
Related industries: Trucking · E-commerce · All industries
Rates and thresholds change, so we link to the official sources for current figures.