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PricingService areasAll services →Accounting and Tax for Ontario Landscaping and Snow Removal Companies
Seasonal cash flow, prepaid snow contracts, equipment write-offs and seasonal crews handled by a CPA-led accounting firm that plans for all four seasons.
24/7 receptionist, a real person answers.
- Every return is reviewed by a CPA
- No surprise bills
- Reply within one business day
- 24/7 receptionist: a real person answers
- QuickBooks Online, Xero and Dext
- Rated 5.0 stars from 29 Google reviews (read our reviews)
T-Ledgers is a CPA-led accounting firm working with Ontario landscaping, lawn care, hardscape and snow removal businesses, from owner-operators with one truck and plow to companies running seasonal crews. Wajahat Ajmal, CPA, FCCA, has been practising since 2020. We handle bookkeeping, HST, payroll and corporate and personal tax, and every return is reviewed by a CPA.
Most of your revenue arrives in a few months, while equipment payments, insurance and some wages run all year. Snow contracts are often paid before the work is done, and the equipment list keeps growing. Good books smooth that out and make sure you pay tax on income when it’s actually earned.
Landscaping tax and bookkeeping issues we handle
Rules, rates and thresholds change. We confirm the current figure for your situation on the call before relying on it.
Prepaid seasonal and snow contracts
Seasonal contracts are often paid up front or in instalments before the work is done. Amounts received for services you haven’t yet performed are included in income when received, but you can generally claim a reserve for the work still to come. We track contract periods so your income matches the season you actually worked.
Law: Income Tax Act s.12(1)(a) and 12(1)(b) (amounts received in advance and amounts receivable); Income Tax Act s.20(1)(m) (reserve for goods and services not yet delivered).
Cash flow across the seasons
We build a simple monthly cash-flow view so you know what to set aside in summer to cover winter, or in winter to cover the spring ramp-up, including HST, payroll remittances and tax instalments.
Law: Income Tax Act s.156(1) (quarterly instalments for individuals); Income Tax Act s.156.1(1) (instalment threshold).
Trucks, plows, mowers and skid steers
Equipment goes on your capital cost allowance schedule by class, and pickups have the business-use share tracked. We keep a register for every unit, including attachments, trade-ins and disposals, so recapture doesn’t catch you off guard.
Law: Income Tax Act s.20(1)(a) (capital cost allowance); Income Tax Regulations s.1100(1) and Schedule II (CCA classes); Income Tax Act s.13(1) (recapture); Income Tax Act s.248(1) (“automobile”, “passenger vehicle”).
Seasonal crews and payroll
Seasonal staff are usually employees, with CPP, EI and income tax withheld and T4s issued. We run payroll through the busy months and handle the paperwork when the season ends.
Hardscape and construction-type work
Interlock, retaining walls and grading done as part of a construction project can bring in construction rules such as holdbacks and WSIB coverage. We look at what kind of work you do and set up the books accordingly.
Law: Construction Act (Ontario) s.22(1) (10% holdback); Workplace Safety and Insurance Act, 1997 (Ontario).
HST on contracts and equipment
You charge HST on most landscaping and snow removal services once registered, and claim input tax credits on fuel, equipment, materials and repairs. We make sure prepaid contracts have HST charged at the right time.
Key rules at a glance
← Swipe to compare →
| Rule | What it means for you | Law |
|---|---|---|
| Amounts received in advance | Prepaid contracts are income when received | Income Tax Act s.12(1)(a) and 12(1)(b) (amounts received in advance and amounts receivable) |
| Reserve for unearned services | Reserve can defer income for work not yet done | Income Tax Act s.20(1)(m) (reserve for goods and services not yet delivered) |
| Capital cost allowance | Equipment written off by CCA class | Income Tax Regulations s.1100(1) and Schedule II (CCA classes) |
| Source deductions | Withhold CPP, EI and tax for seasonal staff | Income Tax Act s.153(1) (source deductions) |
| Construction holdback | Can apply to construction-type work | Construction Act (Ontario) s.22(1) (10% holdback) |
| Instalments | Quarterly instalments once over the threshold | Income Tax Act s.156.1(1) (instalment threshold) |
Who we work with
- Lawn care and maintenance businesses
- Snow plowing and salting contractors
- Hardscape and interlock contractors
- Landscape design-build companies
- Tree and garden care businesses
- Owner-operators with one or two trucks
T-Ledgers services for landscaping businesses
- Seasonal cash-flow planning. A month-by-month view of what comes in and what has to go out.
- Monthly bookkeeping. From $500/month (Scale), with books closed by the 10th; quarterly bookkeeping from $350/month (Growth). Your fixed fee is confirmed after a free call (see bookkeeping).
- Catch-up bookkeeping, from $1,800 per year. We rebuild past years and file what’s overdue (see catch-up bookkeeping).
- Bookkeeping Review, $195/month or $295/quarter. For owners who keep their own books.
- GST/HST returns, $150 per return. (see GST/HST services).
- Payroll. Quoted after a free call (see payroll services).
- Corporate (T2) and personal (T1) tax. Corporate returns quoted after a free call; personal tax returns from $110 + HST/GST, with your final price confirmed after a free call. Owner T1s can be prepared alongside the T2 (see corporate tax and personal tax).
- Virtual CFO, from $2,500/month. Cash flow, margins and growth decisions (see Virtual CFO).
Prices are + HST/GST. Anything without a listed price is quoted after a free call, and you get the price in writing before any work starts.
How we work with landscaping businesses
- Free call. We ask about your services, contract types, crew and equipment.
- Written price. Scope and price in writing before any work starts.
- Setup. Contract tracking, equipment register, payroll and Dext for receipts.
- Through the year. Books closed monthly, HST filed on time and cash set aside for the quiet season.
- Year-end. Reserves on prepaid contracts, CCA, T2 and T1, all reviewed by a CPA.
Why landscaping businesses choose T-Ledgers
- We plan for the off-season. Prepaid snow contracts, seasonal crews and equipment-heavy balance sheets are part of our normal conversation.
- CPA-led, start to finish. T-Ledgers was founded by Wajahat Ajmal, CPA, FCCA. Every return is reviewed by a CPA before it's filed.
- No surprise bills. You get the scope and the price in writing before we start. If the work changes, we agree the new price with you first.
- Price matching, agreed up front. Have a comparable written quote? Bring it to us before you sign your proposal. We can only match a price when it's agreed before the proposal is signed.
- Fast, human answers. We reply within one business day, and our 24/7 receptionist means a real person answers when you call 866-254-5368.
- In person or online. Meet us in person, by appointment only, at our Etobicoke office (102-89 Skyway Ave, Etobicoke, ON M9W 6R4) or our Mississauga office (100 Matheson Blvd E #204, Mississauga, ON L4Z 3P8), or work with us entirely online.
- Your software, set up properly. We work in QuickBooks Online and Xero, and use Dext so receipts go in with a photo.
Meet your CPA
Wajahat Ajmal, CPA, FCCA, Founder, T-Ledgers Accounting. Verify my CPA Ontario membership.
I started my career as an audit associate at KPMG. Since then I’ve worked as an independent contractor for a tax filing company, preparing returns and handling client questions. I hold a BSc in Applied Accounting from Oxford Brookes University and an MSc in Professional Accountancy from University College London. I’m a Chartered Professional Accountant in Ontario and a Fellow of the ACCA. I started taking on my own clients in 2020 and founded T-Ledgers in 2023.
Every return the firm files is reviewed by a CPA. You can read more about the firm on our About page.
What our clients say
Read more on our client reviews page.
DIY vs a generalist firm vs T-Ledgers
← Swipe to compare →
| DIY | Generalist firm | T-Ledgers BEST VALUE | |
|---|---|---|---|
| Prepaid snow contracts | All taxed when received | Often missed | ✓Reserve claimed for work not yet done |
| Equipment | Expensed by mistake | Year-end only | ✓Unit-by-unit register kept current |
| Off-season cash | Guesswork | Rarely discussed | ✓Monthly cash-flow view |
| Who checks the return before it's filed | You do | Depends on the firm and who's assigned | ✓Every return is reviewed by a CPA |
| How you're billed | Software fees plus your own time | Often hourly; the final bill can vary | ✓Scope and price in writing up front. No surprise bills |
| Getting an answer | Search online or wait on CRA phone lines | Varies by firm | ✓Reply within one business day; 24/7 receptionist, a real person answers |
| Software | Whatever you set up yourself | May ask you to switch to their system | ✓QuickBooks Online, Xero and Dext |
| Meeting face to face | Not applicable | Varies | ✓In person by appointment in Etobicoke or Mississauga, or fully online |
| Price matching | Not applicable | Rare | ✓Available if agreed before you sign your proposal |
Frequently asked questions: Landscaping
Prepaid amounts are included in income when received, but a reserve can generally be claimed for services not yet performed at year-end.
We build a monthly cash-flow plan so you set aside enough for HST, payroll, instalments and equipment payments.
It depends on your seasons and structure. We look at it when you incorporate or change structure.
Through capital cost allowance by class, with the business-use share tracked for vehicles.
The trade-in reduces the class balance. If the class goes negative, recapture can arise. We keep the register current.
Yes, as input tax credits on business purchases when you’re registered.
Usually, yes. We look at how they work for you and run payroll accordingly.
QuickBooks Online Payroll or Wagepoint.
It depends on your classification and work type. Construction-type work can require coverage.
Yes, once you’re registered, on most landscaping and snow removal services.
It can make sense once profits are steady. We run the numbers first.
Yes. We rebuild the records and file what’s overdue in the right order.
GST/HST returns are $150 per return, catch-up bookkeeping starts from $1,800 per year, the Bookkeeping Review is $195/month or $295/quarter (from $450 per review for complex books). Payroll and corporate (T2) returns are quoted after a free call. Personal tax returns from $110 + HST/GST, with your final price confirmed after a free call. Prices are + HST/GST. You get the price in writing before any work starts.
Yes, if you have a comparable written quote and bring it to us before you sign your proposal. We can only match a price when it’s agreed before the proposal is signed.
Yes. Snap receipts with Dext, share documents through our client portal and talk by phone or video. You can also meet us in Etobicoke or Mississauga by appointment.
Book a free call through our contact page or call 866-254-5368. We reply within one business day.
Books that work in every season
Book a free call to talk about contracts, crews and equipment. We reply within one business day, and a real person answers 24/7 at 866-254-5368.
Reviewed by Wajahat Ajmal, CPA, FCCA. Updated October 15, 2026.
Related services: Bookkeeping · Catch-up bookkeeping · Corporate taxes · Personal tax · Payroll · Virtual CFO · Contact us
Related industries: Construction · Self-employed · All industries
Rates and thresholds change, so we link to the official sources for current figures.